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VehicleTools™ System

Web-Based Administration [VehicleTools™]

Internet managers need a fast, full-featured set of administrative tools to manage their inventory and ongoing promotional needs. VehicleTools™ is the one-of-a-kind 24/7 answer to that need-your complete solution to web-based administration.

Website and Inventory Management Tools

Inventory Management

Dealer Inventory Management
Complete Inventory Overview
  • The default view upon log-in, the inventory overview includes sorting capabilities, quick-find by stock number, pricing, sold retrieval tools, and more.
  • Quickly assign units as sold, special, and adjust prices quickly across your entire inventory.
  • This page also shows listing for Internet specials, videos, and customer activity for both vehicles and videos.
  • Manage all aspects of your online inventory.
Edit Inventory Listing
Unit Editor
  • Manage all aspects of an individual unit. This view allows for specific vehicle manipulation. View the unit's image thumbnails at the top.
  • Shows the date the vehicle was created and last date down to the minute when changes have been made.
  • Includes options for moving vehicle between stores, reprinting of stickers, marking vehicles on hold and sending out e-brochures (html).
  • Six (6) different pricing options are available (including compare pricing powered by oodle.com listing other vehicles in your surrounding areas with similar trim levels).
  • A variety of available settings for Internet specials, coupons, dealer- and factory-certified banners, SmartWay banners, warranty banner and video manager.
  • Custom special descriptions and scrolling marquees (which can be done for a specific vehicle, or set a global message in the contacts manager [see below].
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Internet Specials Manager

  • Maintain your on-site specials; create Internet coupons and post Special Banners.
  • Homepage specials (optional): The Internet special's inventory will automatically be placed on the homepage of your website.
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Credit Application Manager

Credit Application Management
  • Review and print secure credit applications submitted on your website.
  • Secure encrypted credit application retrieval includes features of automatic vehicle information input including stock number, make, model, trim, mileage and VIN number, all printable on a single bank format page. Also includes inputted salesmen and joint submission option.
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Print Manager

  • Create inventory printouts by aging, price, models, etc., with or without photos.
  • An effective tool for inventory reconciliation, with sorting and formatting capabilities
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Coupon Manager

Service and Parts Department Coupons
  • Create your own online coupons from a variety of templates for your parts, sales, and service departments.
  • Pre-built graphics and templates for displaying parts and service specials. Parts and service managers can quickly create and display custom coupons.
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Contacts Manager

Dealer Lead Management
  • Keep your dealership's contact information, including e-mail addresses and phone numbers, current at all times.
  • Set up area for lead formatting. Immediately change all Internet related departments, managers, email directions, including SMS, hours of operations, and Craigslist set up (including account info, dealer number, dealer notes, and choices of display).
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SMS Text Messaging Manager

  • Set up automatic text messaging to any SMS-compatible device for leads notifications.
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Data & PDF File Imports

  • Make site-wide changes to prices and sold vehicles quickly and efficiently, or upload your current ad special directly to your website.
  • Data file importing and easy-to-use tools for manipulating inventory pricing, sold, and activating Internet specials and coupons. Can be used in place of, or in addition to, dealership DMS log in or file sending.
  • PDF file upload tool for uploading print ads with a unique on/off switch feature built in to the contacts manager. You control what your ad looks like, or if it appears at all.
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Portal Data Exports

  • I/O COM works with many of the most powerful and effective Internet services in the market today. Using the distributed database technology that powers the VehicleTools™ system, I/O COM exports your dealership inventory automatically to your portal accounts.
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Lead History

  • Review lead history, create e-mail campaigns, and keep your database current.
  • Lost lead retrieval or secondary listing of leads in the case of a computer failure.
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Misc. Downloads

  • Download free tools and utilities to make managing your inventory and website easier! From VehicleVideo™ sound recording software to PDF file conversion software.
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Craigslist Manager

Craigslist Posting Tool
  • Post your inventory to Craigslist using one of our many templates designed to reduce ghosting, eliminate flagging, and link back to your website.
  • Easy-to-use semi-automated posting tool.

Designed to eliminate extra work at the dealership level, a month-to-month automatic posting service is also available:

  • E-mail notifications when your posting session has begun and ended with a link to view all your ads.
  • Post new or used inventory, or post all your inventory sorted by price.
  • Cost is based on inventory and posting session packages.
  • Some set up fees may apply; however, overall monthly costs are low and results are excellent.
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VehicleVideo Manager

  • Create streaming vehicle video commercials automatically.
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Webmail Login

  • Check e-mail and manage accounts with the most powerful email system in the world
  • POP3 / WebMail Systems
  • E-mail Virus/Spam Protection
  • Multiple Domain Admin
  • Account Administration
  • Black & White Lists
  • E-mail Auto Responders
  • SMS Mail Support
  • Account Aliases
  • Email Forwarding
  • Remote Email Accounts
  • Online Calendar
  • Public / Private Address Book
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Online Accessories Manager:
OnLine Catalog Builder (optional)

  • Creating your own online accessories store has never been easier!
  • Give your customers a reason to come back to your site after the sale
  • Designed for straightforward product administration and management, our OCB system is ideal for highlighting popular accessories
  • Quick way to create and display factory accessories or custom items such as spray-in bed liners, etc.
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Lead Management System (optional)

  • Complete administration and management of your customer leads.
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Ad Builder (optional)

Dealer Print Advertisement Management
  • Create great looking print ads quickly and affordably with our Ad Builder.
  • We will create a custom company header and footer for your print ad.
  • Choose from ad agency quality print ad template designs.
  • All you have to do is choose the vehicles you want for the ad.
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Want to know more about our VehicleTools™ Dealer Management Systems?
E-mail us now or call 425-844-2500.